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Cloudwage - Payroll Management System

Home Payroll Management System

Cloudwage Features

  • Configurable to suit any organizations policies.
  • Central client/ server architecture. Sql server database.
  • Multi company, Multi-user, Multi-location.
  • Many currencies.
  • Supports all network infrastructures.
  • SQL SERVER database.
  • Handles both regular and casual employees.
  • Easy to use design.
  • Completely parameterized system to suite TAX regulations.
  • Toggle between the months to review / print any historic data.
  • Approved with relevant tax authorities for Kenya.
  • Seamless integration with Time attendance, Human Resources and various Accounting ERP systems.
  • Supports full third party software integration.
  • User Defined Payments/ Deductions.
  • Exports payroll reports to Excel, CSV and PDF.
  • One step backup and restore.
  • User Defined statutory tables for NHIF, monthly /yearly income tax NSSF etc.
  • Full user profile management.
  • Net pay calculator
  • Gross Pay calculator

Need Help?

Please Feel Free To Contact Us. We Will Get Back To You With 1-2 Business Days.
(254) 711 4408 108
(254) 732 456 456

Cloudwage is a sophisticated and comprehensive payroll management software in Kenya. It is designed to suit the needs of HR and Finance professionals across small, medium and large size organizations. Developed with the latest technology, Cloudwage is powerful and yet so easy to use. This thus, makes payroll processing a simple job performed in-house.

Cloudwage is an online payroll system hence available for cloud deployment.

System Features

Payroll Management

  • Option to specify voluntary N.S.S.F, N.H.I.F, Pension, PF, etc.
  • Maintain details of various benefits e.g. Motor vehicle details etc.
  • One click process to calculate employee payslip.
  • Salary revision module to calculate arrears.
  • Revision effective from various dates, fixed amount, percentage etc.
  • Flexible salary processing periods for casuals.
  • In built user defined payslip message for greetings, notices, etc.

Employee Management

  • Comprehensive masters to store employee information (e.g. bank, salary grades etc).
  • Multi-levels grouping for employees (i.e. branch, department, designation, category etc).
  • Employee-wise benefits
  • Advanced features to set applicable Payment/ deductions, pension, housing allowance, insurance premium, etc.
  • Detailed HR information for analysis and tracking.
  • User defined field (U.D.F) in employee master

Loans & Savings

  • User define loans/savings.
  • Maintain individual loan/savings balances.
  • Automatic fringe benefits tax calculation.
  • Interest calculation on reducing balance/principle amount/fixed amount.
  • Various loan deduction option variable deduction/ fixed deduction.
  • Deduction based on per-agreed employee-wise deduction schedule.

Special Features

  • In depth price rate management and calculation.
  • Import data into payroll like advances, allowances, deductions, loans, savings, P9 details & employee details .
  • Cost center allocation.
  • Project based hours costings.
  • Contracts and notification.
  • Gate pass authorization.
  • Compatible with various online tax submission portals e.g ITAX, NSSF, NHIF, By product etc .
  • Payslip emailing, Pg card emailing.
  • On premise – Install & use it in local area network.
  • Cloud – Subscribe/buy & host on Cloud to use across the world.


  • Role based security.
  • Policy based processing of salaries (i.e. Branch, Departments, Designation and Category).
  • Controlled access to reports & employee process.

Leave Management

  • Various leaves definition e.g. annual, sick, study, etc..
  • Specify employee wise leave opening balance.
  • Leave application processing & encasement handling.
  • Leave details printing on pay slip

Realize the advantages of a cloud-based payroll management software with CloudWage

Payments & Deductions

  • Custom payment/deduction. Users can create virtually unlimited payment/deductions as per their needs .
  • Fixed, Rate Based, Piece Rate based, Variable payment & Standard payment .
  • Calculated (formula based) pay results/deductions .
  • Slab Based (e.g. sales commission, target) pay results/deductions .
  • Easy to use payment/deduction entry screen for periodic monthly inputs.


  • In-Built gratuity module .
  • Gratuity Reports & analysis.
  • Option to enter last 5 years gratuity calculation .


  • User defined payroll management software salary processing periods (e.g. daily, weekly, fortnight, etc.)
  • Wage rate setup.
  • Salary calculation per hour/per day of working.
  • Piece rate management.
  • Loan/savings setup

Cloud based Payroll

  • Complete web based payroll.
  • Can be purchased on subscription basis at upfront cost .
  • Secure & Confidential .
  • Scheduled backups for complete system reliability .
  • Fast & Accurate in memory payroll processing .
  • Auto mailing of payroll slips.


  • In built Analysis & Statutory Reports.
  • Monthly Statutory Reports. E.g. N.H.I.F, N.S.S.F, P.A.Y.E, etc.
  • Loan/ Saving Reports with Cumulative Balances.
  • Coinage analysis for net pay/advances.
  • Salary/advance label printing.
  • Bank/cheque/cash payment reports.
  • Payroll management summary report.
  • Various user defined payments/deductions.
  • Negative salary report.
  • Year to date analysis.
  • Leave reports.
  • Payroll reconciliation/ difference report.
  • Benefits report.
  • Piece rate worker payment report.
  • Combined company total payroll report.
  • PF contribution report.

Reports Designer

  • Create almost every kind of transactional/summary reports.
  • Create year to date reports.
  • Pre-defined/ on the fly filters.
  • Various options like group by, sort by, totals formatting etc.
  • Export to Excel, C.S.V, fixed width file.
  • Easy user friendly addition/deletion of various columns.

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